LAST MINUTE EMERGE 2021 DETAILS
Here are just a few last-minute details that will help you as you arrive in Charlotte.
a. Schedule - click here to view a copy of the event schedule.
b. Health Screening Process – here’s what you’ll encounter each day of the 2021 Emerge Conference. Prior to arrival at the Charlotte Convention Center (CCC), you’ll receive an email from Proxyclick with 3 health-related questions. Plan to answer these questions no more than 1 hour prior to your arrival at the CCC. (If you don’t have access to a smart device, you’ll have an opportunity to answer the questions at a kiosk upon arrival at the CCC.) For a complete overview of these details, click here.
After answering the questions, you’ll immediately receive a QR code (on the website and via email).
Upon arrival at the CCC, you’ll need to scan the QR code on one of the kiosks available at each entrance. Your temperature will also be taken with a thermal scanner. Should you not pass either the health screening questions or the thermal scan, you’ll be directed to a health-care professional for further screening.
If you don’t pass the secondary screening, you’ll not be allowed in the building.
If you do pass all the screening, a sticker will be applied to your nametag. This will allow you access to the building for the remainder of the day.
This process will be repeated each day of the conference. Please allow yourself extra time, at the beginning of each day, to complete this process.
You’ll be expected to:
Wear a mask that covers your nose and mouth at all times. The mask may be removed once seated for served meals.
Abide by and help encourage social distancing.
Use good hygiene habits with hand washing, use of hand sanitizer and exercising caution when interacting with others.
c. Registration - is located in the Charlotte Convention Center on the Main Level – Concourse C. If you received your badge in the mail, please bring it with you. You can proceed directly to the Bag Pick-up Station in this area and avoid the Registration process. Registration is open Tuesday from 7:30 AM - 6:00 PM.
d. Lodging – Hopefully, you’ve secured lodging at one of our convention hotels. You should have received an email confirmation directly from either the Westin or the Hilton. If you haven’t received a confirmation, contact the hotel directly.
e. Airport Transportation – Visit Charlotte is providing Complimentary Airport Shuttles for Emerge Attendees. The service will be offered:
Monday, March 1 – 10:00 AM – 10:00 PM (every hour/on the hour)
Tuesday, March 2 – 10:00 AM – 7:00 PM (every hour/on the hour)
Friday, March 5 – 6:00 AM – 2:00 PM (every 30 minutes from both hotels)
Additional details can be found here – Emerge Airport Transportation
f. Parking - if you’re driving to Emerge, you’ll find parking options available at both of the conference hotels. If you are local and driving to the conference each day, the closest parking is located at: NASCAR Hall of Fame Surface Parking, 501 S. Caldwell Street. $10 daily rate.
g. Dress Code - Business casual dress is appropriate for all conference events and activities. Check out the weather forecast below. If you registered for any of the service projects, bring appropriate work attire.
h. Weather - The weather forecast for Charlotte is looking great! You may view the current projections at: Charlotte Weather
i. What to Bring - Plan to bring plenty of business cards! You'll also want to bring a few copies of your current RFP for your event(s) as well as a one-sheet description of your event details (for those that don't need a full RFP). If you need a sample RFP to use as a model, click here.
j. Education Session Handouts - many presenters will not be providing printed copies of their handouts. You may print your own copies, in advance.
k. Supplier List – if you’d like to contact and arrange a meeting with any of our Emerge suppliers, you may send them an email via the Emerge app. You’ll receive instructions tomorrow about downloading the Emerge app. Once you’ve downloaded the app, click on the Exhibitor List or Expo Floor. You may select any exhibitor and find additional details, including a link to their website and an option to send an email directly to them.
l. Planner Overview - PLEASE make plans to attend the overview session at 4:00 PM on Tuesday afternoon. This session doesn't conflict with any other programming and you'll receive valuable information to help you maximize your Emerge experience! This session is REQUIRED of all hosted-planner participants. Your attendance will be recorded. It will be helpful for ALL planners!
m. Dinner on Free Night - if you're looking for great food and new friends during Wednesday's free night, consider trying a new restaurant with friends. Stop by the Visit Charlotte Visitor Kiosk near registration or in Booth 605 for ideas for great dining on your free night! This evening is often a time when our supplier partners invite you to dinner. Considering the difficult times our suppliers have faced over the past year, please consider inviting them to dinner. Perhaps you and a few other planners would consider inviting and paying for a supplier’s meal on our free night. Here’s a list of restaurant options that will be open and within walking distance.
We hope this information will allow you to prepare for the best Emerge experience. We look forward to seeing all of you!
The RCMA Conference Team