Endless Events Virtual Event Planning Checklist

Our friends at Endless Events published a very helpful 12 page PDF guide for virtual event planners. It is much more than a simple checklist, it includes multiple lists and an extensive timeline. Here’s a compelling section from the guide:

Develop A Virtual Event Concept

Developing the concept of your event is extra important when planning a virtual experience. This will help you make the right decisions, especially in a field that is relatively new to event planners. Here are the essential steps:

Ideation: The planning stage is where anything is possible. Walk yourself through your virtual event and write down everything you picture. And remember that with virtual events, there are fewer restrictions than an in-person event; something you can definitely play to your advantage.

Market Research: Learn from others to avoid their mistakes and replicate their successes. You are not the first, and certainly won’t be the last event prof to dive into virtual event planning. Look at the ones that came before you, what they did, and how it can inspire your own event.

Create A Theme: Who’s to say that virtual events can’t stand out? On the contrary! Now that we’re sure to see more and more of them popping up, you have to take fresh new approaches to stand out. Play with the elements of sound and vision in particular, since these will be the ones your audience will be engaging more with. Where do you want to take them? How do you want them to feel?

Make A Vision Board: A vision board is a great way to give a visual representation to your event concept for everyone to see. This will come in handy when handing off tasks to partners and vendors, whether it’s a graphic designer in charge of social media or your Virtual Event Production company when setting everything up.